e15 e15 Design und Distributions GmbH

Privacy policy

e15 Design und Distributions GmbH (“e15”) takes the protection of your personal data very seriously. The following privacy policy explains the what, how, and why of the personal information we collect when visiting one of our websites. It also explains the specific ways we use and disclose that information.

Please note: This English version is a translation of the original in German for information purposes only. In case of a discrepancy, the German original will prevail.

Definitions

When we say “we,” “us,” “our,” and “e15,” we are referring to the e15 Design und Distributions GmbH, filed in the commercial register in Frankfurt am Main, Germany under HRB 98376 (full address see below). When we use the term “online services” or “online service” we are referring to our website itself, one of our connected websites, applications, blogs, functions and contents as well as external online presences such as our social media profiles. With regard to the terminology used, e.g. “processing” or “controller” we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

Changes

We may change this privacy policy at any time and from time to time if technical or juridical developements make this necessary. The latest version of the privacy policy is reflected by the date at the bottom of this privacy policy.

Controller

Controller by the means of Art. 4 Section 7 GDPR of this website is:

e15 Design und Distributions GmbH
Gwinnerstr. 40-46, Building 416
60388 Frankfurt a.M.
Germany

Commercial registration: HRB 98376 Frankfurt am Main
VAT-ID: DE190360938
Managing Director: Philipp Mainzer

T +49 69 94549180
F +49 69 945491810
e15@e15.com
https://www.e15.com/cms/en/company/imprint/

Processed data

When using our online services, we collect personal information. The collected informationen can be subject to one or more of the following kinds:

  • inventory data (e.g. names, addresses),
  • contact data (e.g. email, phone numbers),
  • content data (e.g. text input),
  • usage date (e.g. visited websites, content interests, access times),
  • meta- or communication data (e.g. device information, IP-addresses).

Affected persons

Visitors and users of our online services.

Reason for data proccessing

  • Providing our online services, its features and content,
  • Improvement of our online services in function and content,
  • Answering contact requests and communicating with users,
  • Security measures,
  • Range measurement, marketing.

Used terminology

The term “personal data” describes all information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). A natural person becomes identifiable if he is directly or indirectly, especially with the help of the assignment to an identifier such as a name, to an identification number (e.g. customer number), to location data, to an online identifier (e.g. cookie) or to one or more special features. Special features are those that express the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person.

“Processing” means any process or series of operations associated with personal data, with or without the aid of automated procedures. The term is very far-reaching and includes virtually every handling of data.

“Controller” means the natural or legal person, authority, institution or other body that alone or jointly with others decides on the purposes and means of processing personal data.

Legal basis

In accordance with Art. 13 GDPR, we inform you about the legal basis of our data processing. The legal basis for obtaining consent is Article 6 (1) lit. a and Art. 7 GDPR, the legal basis for the processing for the fulfillment of our services and the execution of contractual measures as well as the response to inquiries is Art. 6 (1) lit. b GDPR, the legal basis for processing in order to fulfill our legal obligations is Art. 6 (1) lit. c GDPR, and the legal basis for processing in order to maintain our legitimate interests is Article 6 (1) lit. f GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as legal basis.

Collaboration with processors and third parties

If, in the course of our processing, we disclose data to other persons and companies (contract processors or third parties), transmit them to them or otherwise grant them access to the data, this is done only on the basis of a legal permit. This is in accordance with Art. 6 (1) lit. b GDPR if we use data, e.g. as part of the fulfillment of the contract to payment or shipping service providers, you have consented, a legal obligation specifies to do so or based on our legitimate interests (for example, in the use of agents, web hosts, etc.).

If we commission third parties to process data on the basis of a so-called “contract processing contract”, this is done on the basis of Art. 28 GDPR.

Transfer to countries outside the EU

If we process data in a third country outside the European Union (EU) or the European Economic Area (EEA) or in the context of the use of third party services or disclosure, or transmission of data to third parties, this will only be done if it is to fulfill our (pre-) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only in the presence of the special conditions of Art. 44 et seq. GDPR. This means that the processing e.g. on the basis of specific guarantees, such as the officially acknowledged level of data protection (e.g. for the USA through the Privacy Shield) or compliance with officially recognized special contractual obligations (so-called “standard contract clauses”).

Your rights as data subject

You have the right to ask for confirmation as to whether e15 is processing your personal information. If this is the case, you have the right to obtain information about this data as well as a copy of the data in accordance with Art. 15 GDPR. You also have the right to know the purposes of the processing, the categories of the personal data being processed, and the recipients or categories of recipients to whom your personal information has been disclosed or is being disclosed. You also have the right to know how long e15 plans to use, store and process your personal information or the criteria that determine that duration.

According to Art. 16 GDPR, you have the right to demand the completion of the data concerning you or the correction of the incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to demand personal data to be deleted immediately or, alternatively, to require a restriction of the processing of data in accordance with Art. 18 GDPR.

You have the right to demand receiving the data concerning you that you have provided to us in accordance with Art. 20 GDPR as well as demanding it being forwarded to any other controller.

According to Art. 77 GDPR you have the right to file a complaint with the competent supervisory authority.

We are happy to give you information regarding the processing of your personal data. If you have questions that cannot be answered by this privacy policy, please contact via by e-mail data@e15.com.

Right to withdraw consent

You have the right to withdraw granted consents in accordance with. Art. 7 (3) GDPR with effect for the future.

Right to contradict

You can object to the future processing of your data in accordance with Art. 21 GDPR at any time. The objection may in particular be made against processing for direct marketing purposes.

Cookies

“Cookies” are small files that are stored on users’ computers. Different information can be stored within the cookies. A cookie is primarily used to store the information about a user (or the device on which the cookie is stored) during or after his visit to an online service. Temporary cookies, or “session cookies”, are cookies that are deleted after a user leaves an online service and closes their browser. In such a cookie, e.g. the contents of a shopping cart are stored in an online store or a login status. The term “permanent” or “persistent” refers to cookies that remain stored even after the browser has been closed. With those permanent cookies the login status could be saved if users re-visit it after several days. Likewise, in such a cookie the interests of the users can be stored, which are used for range measurement or marketing purposes. A “third party cookie” refers to cookies that are stored by providers other than the controller for the online service (if it is only the controller’s cookie, then it’s called “first-party cookie”).

We can use temporary and permanent cookies and clarify this in the context of our privacy policy.

If users do not want cookies stored on their computer, they will be asked to disable the option in their browser’s system settings. Already saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online service.

A general contradiction to the use of cookies used for online marketing purposes, especially for tracking cookies, can be explained for many US websites at http://www.aboutads.info/choices/ or the EU at http://www.youronlinechoices.com/ . Furthermore, the storage of cookies can be denied by switching them off in the settings of the browser. Please note that not all features of our online services may be useable.

Data deletion

The data processed by us are deleted or limited in their processing in accordance with Articles 17 and 18 GDPR. Unless explicitly stated in this privacy policy, the data stored by us is deleted as soon as it is no longer required for its purpose and the deletion does not conflict with any statutory storage requirements. If the data is not deleted because it is necessary for other and legally permitted purposes, its processing will be restricted, meaning that the data is blocked and not processed for other purposes. This is especially true for data that is e.g. must be kept for commercial or tax reasons.

According to legal requirements in Germany, some date must be stored for 6 years in accordance with § 257 (1) HGB (German trade law) (trading books, inventories, opening balance sheets, annual accounts, trade letters, accounting documents, etc.) as well as for 10 years in accordance with § 147 (1) (German tax law) (financial books, records, management reports, accounting records, trade and business letters, tax documents, etc.).

Hosting

The hosting services we use serve to provide the following services:

  • infrastructure and platform services,
  • computing capacity,
  • storage and database services,
  • security measures and services,
  • technical maintenance services.

Here we, or our hosting provider, processes inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to this online service on the basis of our legitimate interests in an efficient and secure provision of this online service acc. Art. 6 (1) lit. f GDPR icw Art. 28 GDPR.

The hosting provider of the websites www.e15.com and www.philippmainzer.com is Variomedia AG, August-Bebel-Str. 68, 14482 Potsdam. The location of the server is in Germany.

Collection of access data and log files

We, or our hosting provider, collects on the basis of our legitimate interests within the meaning of Art. 6 (1) lit. f. GDPR data on every access to the server on which this service is located (so-called server log files). The access data includes the name of the retrieved web page, file, date and time of retrieval, amount of data transferred, notification of successful retrieval, browser type and version, the user’s operating system, referrer URL (the previously visited page), the anonymized IP address and the requesting provider.

Logfile information is stored for security purposes (for example, to investigate abusive or fraudulent activities). Data whose further retention is required for evidential purposes are excluded from deletion until the final clarification of the incident.

Administration, financial accounting, office organization, contact management

We process data in the context of administrative tasks as well as the organization of our business, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in fulfilling our contractual services. The processing principles are Art. 6 (1) lit. c. GDPR, Art. 6 (1) lit. f. GDPR. The processing affects customers, prospects, business partners and website visitors. The purpose and our interest in processing lies in administration, financial accounting, office organization, data archiving, ie tasks which serve to maintain our business activities, perform our tasks and provide our services.

We disclose or transmit data to the financial administration, consultants, such as tax accountants or auditors, and other fee agents and payment service providers.

Furthermore, based on our business interests, we store information about suppliers, promoters and other business partners, e.g. for later contact. We generally store this majority of company-related data permanently.

Privacy policy in the application process

We process the applicant data only for the purpose and in the context of the application process in accordance with the legal requirements. The processing of the applicant data takes place in order to fulfill our (pre-) contractual obligations in the context of the application process within the meaning of Art. 6 (1) lit. b. GDPR Art. 6 (1) lit. f. GDPR if the data processing e.g. is required for us in the context of legal proceedings (in Germany, § 26 BDSG applies additionally).

The application process requires applicants to provide us with applicant information. The necessary applicant data are derived from the job descriptions. Basically, this includes the personal information, postal and contact addresses and the application documents, such as cover letter, CV and certificates. In addition, applicants can voluntarily provide us with additional information.

By submitting the application to us, the applicants agree to the processing of their data for the purposes of the application process in accordance with the nature and scope set forth in this privacy policy.

Insofar as special categories of personal data within the meaning of Art. 9 (1) GDPR are voluntarily communicated within the framework of the application procedure, their processing is additionally carried out in accordance with Art. 9 (2) lit. b GDPR (e.g., health information such as disability or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 (1) GDPR are requested from applicants in the context of the application procedure, their processing is additionally carried out in accordance with Art. 9 (2) lit. a GDPR (for example health data, if necessary for the profession).

Applicants can send us their applications via e-mail. However, please note that e-mails are generally not sent in encrypted form and that applicants themselves must provide encryption. We can therefore take no responsibility for the transmission of the application between the sender and the reception on our server and recommend in case of doubt, to use the postal delivery. Because instead of applying via e-mail, applicants have the opportunity to send us their application by post.

The data provided by the applicants may be further processed by us in the event of a successful application for employment purposes. Otherwise, if the application for a job offer is not successful, the applicants’ data will be deleted. Applicants’ data will also be deleted if an application is withdrawn, which the applicants are entitled to at any time.

The cancellation is subject to a legitimate cancellation of the candidate, after the expiration of a period of six months, so that we can answer any follow-up questions to the application and meet our obligations under the Equal Treatment Act. Invoices for any reimbursement of travel expenses are archived in accordance with the tax regulations.

Contact

When contacting e15 (for example, by contact form, e-mail, telephone or via social media), the information provided by the user for processing the contact request and its processing is processed according to Art. 6 (1) lit. b GDPR. User information can be stored in a Customer Relationship Management System (“CRM System”) or similar organizational tool.

We will delete requests if they are no longer required. We check the necessity every two years; Furthermore, the legal archiving obligations apply.

Newsletter

With the following information we inform you about the contents of our newsletter, the registration, sending and statistical evaluation process as well as your right of objection. By subscribing to our newsletter, you agree to the receipt and the procedures described.

Content of the newsletters: We send newsletters, e-mails and other electronic notifications with advertising information (hereinafter “newsletter”) only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users. Incidentally, our newsletter contains information about our products, services and us.

Double-Opt-In and logging: Registration for our newsletter takes place in a so-called double-opt-in procedure. This means that you will receive an e-mail after signing up, requesting confirmation of your registration. This confirmation is necessary so that nobody can register with a foreign e-mail address. The registration for the newsletter will be logged in order to prove the registration process according to the legal requirements. This includes the storage of the sign up- and the confirmation time, as well as the IP address. Likewise, changes to your data stored with the sending service provider will be logged.

Resgistration information: To subscribe to the newsletter, it is sufficient to enter your e-mail address. Optionally, we ask you to give a name in the newsletter for personal address.

The dispatch of the newsletter and the related performance measurement is based on the consent of the recipient according to Art. 6 (1) lit. a, Art. 7 GDPR in connection with § 7 Abs. 2 Nr. 3 UWG or on the basis of the legal permission according to Art. § 7 Abs. 3 UWG.

Loggin the sign-up process is based on our legitimate interests acc. Art. 6 (1) lit. f GDPR. Our interest lies in the use of a user-friendly and secure newsletter system, which serves both our business interests and the expectations of the user and also allows us to prove the consent.

Termination / revocation: You can terminate the receipt of our newsletter at any time and revoke your consent. A link to cancel the newsletter can be found at the end of each newsletter. We may save the submitted email addresses for up to three years based on our legitimate interests before we delete them to provide prior consent. The processing of this data is limited to the purpose of a possible defense against claims. An individual request for cancellation is possible at any time, provided that at the same time the former existence of a consent is confirmed.

Newsletter service provider

The newsletter will be sent by the mailing service provider “MailChimp”, a mailing list platform of the US provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE # 5000, Atlanta, GA 30308, USA. The privacy policy of the shipping service provider can be viewed here: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection standards (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG). The mailing service provider is based on our legitimate interests acc. Art. 6 (1) lit. f GDPR and a contract processing agreement acc. Art. 28 (3) sentence 1 GDPR.

The mailing service provider can use the data of the recipients in a pseudonymous form, i.e. without assignment to a user, to optimize or improve their own services. These include, for example the technical optimization of sending and the presentation of newsletters or statistical purposes. However, the mailing service provider does not use the data of our newsletter recipients to address them themselves or to pass the data on to third parties.

Newsletter – measuring success rates

The newsletters contain a so-called “web-beacon”, a pixel-sized file which is retrieved from the server of our mailing service provider when the newsletter is opened. This call will initially collect technical information, such as information about the browser and your system, as well as your IP address and time of retrieval.

This information is used to improve the technical performance of services based on their specifications or audience and their reading habits, based on their locations (which can be determined using the IP address) or access times. Statistical surveys also include determining if the newsletters will be opened, when they will be opened and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our goal nor, if used, that of the mailing service provider to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

Google Universal Analytics

Based on our legitimate interests (i.e., interest in the analysis, optimization, and economic operation of our online offer within the meaning of Art. 6 (1) lit. GDPR), Google Analytics uses a web analytics service provided by Google LLC (“Google”). Google uses cookies. The information generated by the cookie about the use of the online service by the users are usually transmitted to a Google server in the USA and stored there.

Google ist unter dem Privacy-Shield-Abkommen zertifiziert und bietet hierdurch eine Garantie, das europäische Datenschutzrecht einzuhalten (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI).

Google will use this information on our behalf to evaluate the use of our online service by users, to compile reports on the activities within our online service and to provide us with further services related to the use of our online service. In this case, pseudonymous usage profiles of the users can be created from the processed data.

We use Google Analytics as “Universal Analytics“. “Universal Analytics” means a process of Google Analytics, in which the user analysis is based on a pseudonymous user ID and thus a pseudonymous profile of the user is created with information from the use of different devices (so-called “cross-device tracking”) ,

We only use Google Analytics with activated IP anonymization. This means that the IP address of the users will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and only then shortened.

The IP address provided by the user’s browser will not be merged with other data provided by Google. Users can prevent the storage of cookies by setting their browser software accordingly. In addition, users may prevent the collection by Google of the data generated by the cookie and related to its use of the online offer as well as the processing of such data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

For more information about Google’s data usage, settings and opt-out options, visit Google’s websites: https://www.google.com/intl/en/policies/privacy/partners (“Google Data Usage When You Use Our Partners Sites or Apps”), http://www.google.com/policies/technologies/ads (“Use of data for promotional purposes”), http://www.google.com/settings/ads (“Manage information Google uses to show you ads”).

Online presence in social media

We maintain online presence within social networks and platforms in order to communicate with the customers, prospects and users active there and to inform them about our services there. When calling the respective networks and platforms, the terms and conditions and the data processing guidelines apply to their respective operators.

Unless otherwise stated in our privacy policy, we process users’ data as long as it communicates with us within social networks and platforms, e.g. write posts on our online presence or send us messages.

Integration of services and contents of third parties

Based on our legitimate interests (ie interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. GDPR), we make use of content or services offered by third-party providers in order to provide their content and services, such as videos, photos or fonts (collectively referred to as “content”).

This always presupposes that the third-party providers of this content perceive the IP address of the users, since they could not send the content to their browser without the IP address. The IP address is therefore required for the presentation of this content. We endeavor to use only content whose respective providers use the IP address solely for the delivery of the content. Third parties may also use so-called pixel tags (invisible graphics, also referred to as “web beacons”) for statistical or marketing purposes. The web beacons can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may include, but is not limited to, technical information about the browser and operating system, referring web pages, visit time, and other information regarding the use of our online service.

Vimeo

We embed the videos of the Vimeo platform of Vimeo Inc., Attention: Legal Department, 555 West 18th Street New York, New York 10011, USA. Privacy policy: https://vimeo.com/privacy.

YouTube

We embed the videos on the YouTube platform of Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

Google Maps

We include maps from the Google Maps service provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

Use of Facebook social plugins

Based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) f. GDPR) we use social plugins (“plugins”) of the social network facebook.com, which is operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland (“Facebook”). The plugins can represent interaction elements or content (eg videos, graphics or text contributions) and can be recognized by one of the Facebook logos (white “f” on blue tile, the terms “Like” or a “thumbs up” sign ) or are marked with the addition “Facebook Social Plugin”. The list and appearance of Facebook social plugins can be viewed here: https://developers.facebook.com/docs/plugins/.

Facebook is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC).

When a user invokes a feature of our online service that includes such a plugin, their device establishes a direct connection to the Facebook servers. The content of the plugin is transmitted by Facebook directly to the device of the user and incorporated into the online service. In the process, user profiles can be created from the processed data. We therefore have no influence on the amount of data that Facebook collects with the help of this plugin and therefore informs the users according to our knowledge.

By integrating the plugins, Facebook receives the information that a user has accessed the corresponding page of our online service. If the user is logged in to Facebook, Facebook can assign the visit to his Facebook account. If users interact with the plugins, for example, press the Like button or leave a comment, the information is transmitted from your device directly to Facebook and stored there. If a user is not a member of Facebook, there is still the possibility that Facebook will find out and save their IP address. According to Facebook, only an anonymous IP address is stored in Germany.

ZThe purpose and scope of the data collection and the further processing and use of the data by Facebook as well as the related rights and setting options to protect the privacy of users, these can be found in the privacy policy of Facebook: https://www.facebook.com/about/privacy/.

If a user is a Facebook member and does not want Facebook to collect data about him via our online service and link it to his member data stored on Facebook, he must log out of Facebook and delete his cookies before using our online service. Other settings and contradictions regarding the use of data for promotional purposes are possible within the Facebook profile settings: https://www.facebook.com/settings?tab=ads or the US-site http://www.aboutads.info/choices/ oder the EU-website http://www.youronlinechoices.com/. The settings are platform independent, i. they are adopted for all devices, such as desktop computers or mobile devices.

Twitter

Within our online service, features and content of the Twitter service may be incorporated, provided by Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. For this, e.g. Content such as images, videos, or text and buttons that users use to promote their content, subscribe to content creators, or subscribe to our posts. If the users are members of the platform Twitter, Twitter can call the o.g. Assign contents and functions to the profiles of the users there. Twitter is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO). Privacy policy: https://twitter.com/de/privacy, Opt-Out: https://twitter.com/personalization.

Instagram

Within our online service we may include functions and content of the service Instagram, offered by the Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. This can be content such as images, videos, or text and buttons that users use to promote their content, subscribe to the content creators, or subscribe to our posts. If the users are members of the platform Instagram, Instagram can relate the above mentioned contents and functions to the profiles of the users there. Privacy policy of Instagram: http://instagram.com/about/legal/privacy/.

Pinterest

Features and content of the Pinterest service offered by Pinterest Inc., 635 High Street, Palo Alto, CA, 94301, USA, may be incorporated into our online service. This could be content such as images, videos, or text and buttons that users use to promote their content, subscribe to the content creators, or subscribe to our posts. If the users are members of the platform Pinterest, Pinterest can related the mentioned contents and functions to the profiles of the users there. Privacy policy of Pinterest: https://about.pinterest.com/de/privacy-policy.

Our contact details for all questions related to privacy:

e15 Design und Distributions GmbH
Gwinnerstrasse 40 – 46
Gebäude 416
60388 Frankfurt am Main
Deutschland

T +49 69 94549180
F +49 69 945491810
data@e15.com

This privacy policy was last updated: 18 May 2018